Process documentation without a questionnaire
Show your process. The documentation writes itself.
Identify and assign the creditor
04:12 · evidence from the recording
Open question · not observed
How many documents run through this process per month?
The second card is the point. A model that supplies every number also supplies the invented ones. TracAI writes down where the recording stops — and asks.
No form to fill in first. Process name, actors and systems are read from the material itself.
Check and post an incoming invoice
A generic accounting process, not customer material. The timecodes show how TracAI reads a recording.
You drop what you have
A screen recording, plus the PDFs, the spreadsheet of quantities, your notes. No form first: TracAI reads the process name, the actors and the systems out of the material.
A step gets its evidence
What happens on screen becomes a step with its role and system — and the frame from second 252 hangs on it as evidence. Nothing is in the diagram that came from nowhere.
And an open question
How often the case occurs was not visible on the recording. So TracAI does not claim it — it writes the question into the process as a card, where it needs to be asked.
You sharpen it, in conversation
Merge five steps into one, correct a role, enter the handling time. In the chat or on the card itself — every change lands in the history as a version.
And you hand it over
As PowerPoint with the diagram, the steps and the open questions. Or as BPMN for the suite, an event log for process mining, .trac to keep working in.
Features
Files in, documentation out
Video, PDF, photos, text — all in one analysis. Exact file, sheet and column names land in the report, not “the sheet”.
A guided interview while you record
The second way in: a voice agent runs the session, watches the screen and asks follow-ups exactly where a step would stay unevidenced. Switchable off — then it is a plain screen recording.
Analysis from picture and audio
A screen recording stays the strongest evidence: the model receives the video itself and reads click paths, screens and speech together.
Editable process diagram
Branches, decisions and rework loops with auto-layout. Notes, documents and file attachments hang off the spine as satellites.
Report in an editor
A full WYSIWYG editor beside the diagram that saves as Markdown — no export round-trip to change a sentence.
Follow up by voice or chat
Answer open questions by voice, in chat, or by adding another file. The answer lands in the report and the diagram, not in a comment field.
A pipeline that checks itself
A critic pass holds the report against the recording, a correction pass folds evidenced findings back in, and numeric contradictions are caught in code.
Scored, not just generated
Every analysis is scored 0–100 against a fixed rubric. A thin run says so instead of inventing a document.
BPMN 2.0, .trac and PNG
The diagram leaves the tool as valid BPMN 2.0 with its layout, as .trac to keep working on, or as an image.
Workspaces and roles
Owner, admin and member per workspace, invitations by email, switching without signing out.
Version history
Every edit and every re-analysis is a version. Any of them can be restored.